Privacy Policy

Effective Date:  January 1, 2025

1. Introduction

Welcome to the University Partnership Community of Practice (UPCoP). We value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and protect your data when you use our community engagement platform, Circle (https://upcop.circle.so). By using our platform, you agree to the practices described in this policy.

2. Data Collection

We collect the following types of data from our members to provide a personalized and effective experience:

  • Personal Information: This includes your name, email address, and other contact information necessary for communication.

  • Professional Information: This includes information about your role at your institution and other related industry benchmarking information.

  • Usage Data: Information about how you use the platform, including interactions, posts, and engagement metrics.

3. Use of Data

The data collected on our platform may be used for the following purposes:

  • Community Engagement and Research: Analyzing data to improve our community practices and outcomes.

  • Communication: Sending updates, newsletters, and other communications relevant to the community.

  • Sharing Best Practices: Compiling and disseminating information to enhance the community's knowledge base.

  • Aggregated Data for Reports: Developing and publishing reports (e.g. white papers) based on aggregated data insights for educational purposes.

4. Data Sharing

  • Internal Use: Personally identifiable information (PII) such as contact information will not be shared outside of the platform, except for official UPCoP communications. 

  • Closed Group: The community is a closed group, accessible only by invitation, ensuring that your data is protected within a trusted network.

  • Third-Party Service Providers: We may share non-identifiable data (e.g., aggregated, anonymized data) with third-party service providers or partners for the purpose of improving the platform's features and services.

5. Data Protection

We implement appropriate security measures to protect your data from unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and regular security assessments.

6. Your Rights

You have the right to:

  • Access your personal data.

  • Request corrections to any inaccurate or incomplete data.

  • Request the deletion of your personal data under certain conditions, including your departure from the platform.

7. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our platform. You are advised to review this Privacy Policy periodically for any changes.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us at admin@UniversityPartnershipsCoP.org